Admin is an unavoidable part of running a healthcare practice, but how much time does it really take up?
For many clinicians, the burden of scheduling appointments, managing invoices, and keeping patient records up to date can eat into valuable hours that could be spent delivering care.
That’s why we recently ran a poll to find out exactly how much time practitioners save each week by using practice management software.
The results?
The majority of respondents reported saving between 3-5 hours per week by using practice management software, with some saving as much as 10+ hours thanks to automation and streamlined workflows.
We’ll break down the findings, explore the most effective time-saving features, and explain why reducing admin time is crucial for busy clinicians. If you’re still relying on manual processes, you might be surprised by how much time you could reclaim!
The Cost of Admin in Healthcare: Why Time Savings Matter
Admin might seem like just another part of the job, but research shows that excessive paperwork and digital record-keeping are major sources of stress for healthcare professionals.
According to studies, clinicians can spend anywhere from 30-50% of their working time on administrative tasks. That’s time that could otherwise be dedicated to patient care, professional development, or even personal wellbeing.
The impact of admin overload includes:
- Reduced patient face-time: More hours spent on admin means fewer available appointments.
- Increased stress and burnout: Excessive admin is a known contributor to professional fatigue.
- Inefficiency and lost revenue: Manual processes slow down workflows and increase the risk of errors.
By implementing the right clinic management software, clinicians can significantly reduce this burden. Our latest research reveals just how much time practitioners are saving with WriteUpp – and which features make the biggest difference.
The Findings: How Much Time Do Practitioners Save with Practice Management Software?
We asked practitioners using WriteUpp how much time they save per week by using the software. Here’s what they told us:
- 1-2 hours saved per week – 30.8% of respondents
- 3-5 hours saved per week – 41.0% of respondents
- 6-10 hours saved per week – 12.8% of respondents
- More than 10 hours saved per week – 5.1% of respondents
The majority of respondents reported saving at least 3-5 hours per week when using practice management software, with 18% reclaiming 6+ hours, thanks to automated workflows and intuitive features.
To put that into perspective, even saving 3 hours per week adds up to over 150 hours per year – the equivalent of nearly an entire month’s worth of workdays.
But how exactly are practitioners achieving these time savings? The next section dives into the key features that are making the biggest impact.
The Most Effective Time-Saving Features
We also asked practitioners which WriteUpp features they find most effective in saving time. The results highlighted six standout tools:
1. Appointment Scheduling
Efficient scheduling reduces admin headaches and ensures a smooth patient flow. WriteUpp’s system allows clinicians to:
- Easily book, reschedule, and manage appointments.
- Reduce double bookings and no-shows with automated confirmations.
- Streamline workflows with integrated online booking.
2. Automated Reminders
Missed appointments are costly and frustrating. Automated reminders, which send SMS and email reminders to clients at set intervals, significantly cut down on no-shows. This feature alone saves practitioners countless hours spent on rescheduling and follow-ups.
3. Billing & Invoicing
Gone are the days of chasing payments manually. With WriteUpp, clinicians can:
- Generate and send invoices in just a few clicks.
- Automatically track payments and outstanding balances.
- Integrate with payment platforms like Stripe.
4. Note Keeping
Writing clinical notes is a necessary part of practice, but it doesn’t have to be time-consuming. WriteUpp’s note-keeping feature allows practitioners to:
- Quickly create, save, and retrieve patient notes.
- Use templates for efficiency.
- Securely store records in compliance with GDPR and data protection regulations.
5. Online Assessment Forms
Many clinicians still rely on paper forms or manually input patient data. WriteUpp’s online assessment forms streamline this process, allowing clients to fill out forms before their appointments and saving time for both practitioners and patients.
6. Task Management & Reporting
For those juggling multiple responsibilities, task management tools help prioritise work and reduce stress. Meanwhile, reporting features provide valuable insights that can enhance practice efficiency.
Real-World Practitioner Feedback
Here’s what some of our users had to say about their experience with WriteUpp:
📢 “WriteUpp has saved me more than 10 hours a week. I love how seamless appointment scheduling, automated reminders, and invoicing are. Everything runs so much smoother!”
📢 “With WriteUpp, I’ve cut down at least 3-5 hours of admin each week, meaning I can see more clients without feeling overwhelmed.”
📢 “Since switching to WriteUpp, I save at least 3-5 hours a week on admin. The combination of automated reminders and appointment scheduling has been a game-changer. I no longer have to chase clients or manually send confirmations—it’s all handled seamlessly.”
📢 “I was spending so much time on invoicing and client records before, but now I’d estimate I save around 6-10 hours per week. The ability to generate invoices in a few clicks and keep everything GDPR-compliant without extra effort is a huge relief.”
📢 “I didn’t expect to see such a big difference, but WriteUpp has cut my admin down by at least 1-2 hours per week. The note-keeping feature alone has made my workflow so much faster. I used to waste time digging through paper notes—now, everything is in one place.”
📢 “I run a busy practice and was drowning in admin before WriteUpp. Now, I save more than 10 hours per week. The task management and reporting features help me stay organised without spending my evenings catching up on paperwork.”
📢 “One of my biggest time-drains was chasing up outstanding invoices and tracking payments. Since using WriteUpp’s integrated payment features, I save 1-2 hours every week, and my cash flow has improved.”
What This Means for Your Practice
If you’re still spending hours every week on manual admin, it’s time to rethink your workflow. Imagine what you could do with an extra 5-10 hours per week:
- See more clients.
- Improve work-life balance.
- Reduce stress and burnout.
- Focus on professional development or growing your business.
Whether you’re a solo practitioner or managing a busy clinic, the right practice management software can transform how you work.
Try WriteUpp and Save Time in Your Practice
Want to experience these time savings for yourself?
Sign up for a free trial and see how much time you could reclaim each week.
Download our free Time-Saving Checklist for Clinicians to identify the biggest time-drains in your practice.
Join the conversation! How much time do you spend on admin each week? Let us know in the comments, or share your experience on social media using #TimeSavedWithWriteUpp.
Time is one of your most valuable resources—make sure you’re using it wisely!
